Undergraduate Research Mentoring Award Nomination Call & FAQs

The following information is for our 2022 award year.

About the Award

Do you mentor undergraduates in research? Do you know someone that does? NCWIT will publicly recognize outstanding faculty mentors for their contributions working with and exposing undergraduate students to research. Nominations can be made by a peer, student, or self. We encourage nominating amazing women, men, and non-binary mentors for the NCWIT Mentoring Award for Undergraduate Research (MAUR). The winning faculty mentors will aspire to the objectives of NCWIT by providing individual or team research experiences that include undergraduate women and lead to student accomplishment and professional success. The award comes with a certificate, public recognition, and a $5,000 gift to the winner’s institution.

Nominees must be from non-profit, U.S. member institutions (including U.S. territories) of the NCWIT Academic Alliance, as found here: ncwit.org/aamembers. Membership is free; interested people should complete this application form by November 8, 2021, if they or their institution is not a member: ncwit.org/aamembershipform.

Nominations, including self-nominations, of eligible faculty members should be made using this short form: www.ncwit.org/MAUR_Nomination by October 18, 2021, at 11:59 p.m. MDT.

Please note, this award was previously named the Undergraduate Research Mentoring (URM) award. Nothing has changed except the name of the award.

Who Is Eligible to Be Nominated?

  • We anticipate giving out four awards: two to junior faculty (Assistant or Lecturer rank — 6 years or less) and two to senior faculty (Professor, Associate, or Lecturer rank — more than 6 years) affiliated with Computer Science, Information Technology, and closely related fields at Associate, Baccalaureate, Master’s, and Doctoral Colleges and Universities.
    Criteria include:
      • diversity and inclusion of undergraduate researchers, particularly women and historically underrepresented groups
      • mentoring impact on student(s)
      • research outcomes (e.g., student presentations, publications)
      • activities of student researchers after graduation
  • faculty members from non-profit, U.S. institutions (including U.S. territories) of the NCWIT Academic Alliance (NCWIT membership is required by November 8, 2021, not at the time of nomination). We encourage all nominations and emphasize they are not restricted to women.
  • faculty members who have not previously won the award

What Information Do I Need to Complete the Online Nomination Form?

  1. Self-nominate or nominate a peer no later than October 18, 2021, at 11:59 p.m. MDT by starting here: www.ncwit.org/MAUR_Nomination.
  2. your name and email
  3. nominee’s name, email, and homepage URL
  4. informal note about why you are nominating this person or yourself (1000 characters)

What Happens After a Nomination Has Been Made?

Once a nomination is received, the nominee will be contacted by NCWIT to finalize the complete nomination packet by November 8, 2021, at 11:59 p.m. MST for review by NCWIT peer reviewers.

If the nominee or the nominee’s institution is not yet a member of the NCWIT Academic Alliance (current members are listed here: ncwit.org/aamembers), the nominee must submit a request for (free) membership also by November 8, 2021, here: ncwit.org/aamembershipform.

A complete nomination packet includes the following:

  • Total number of students mentored in your career in undergraduate research 
  • Percentage of women students mentored in undergraduate research
  • Percentage of students mentored from historically underrepresented groups (including racial/ethnic minorities, disabled, first generation)
  • Percentage of students mentored in undergraduate research who graduated with a degree in Computer Science, Information Technology and other related fields from your institution
  • Percentage of students who continued on to graduate school
  • Summary of your accomplishments with undergraduate researchers (300 words)
  • Title, description, and URL of up to five undergraduate research projects
  • NCWIT or other research-based practices that have influenced or guided you in your work with research experiences for undergraduates (e.g., Programs-in-a-Box, Promising Practices, Top 10’s, etc. found at www.ncwit.org/higheredresources)
  • One signed letter of recommendation (maximum one page) from present or past student whom the nominee mentored (Nominees will need to provide their name and email in their online form by November 8, 2021, and then NCWIT will send letter-of-recommendation writers a request to submit a PDF of their letter by November 22, 2021, at 11:59 p.m. MST.)
  • Two signed letters from peers or department chair (maximum one page) supporting the nominees mentoring accomplishments (Nominees will need to provide their name and email in their online form by November 8, 2021, and then NCWIT will send the letter-of-recommendation writer a request to submit a PDF of their letter by November 22, 2021, at 11:59 p.m. MST.)

I’ve Been Asked to Write a Letter of Recommendation, What Should I Include? (Due November 22, 2021)

We request that your signed letter is no longer than one page and provides information on the nominee’s work with undergraduate student researchers. Criteria for this award include diversity and inclusion of undergraduate researchers, particularly women and historically underrepresented groups, mentoring impact on student(s), research outcomes, and activities of student researchers after graduation. If you were a student when you worked with the nominee, please indicate how your work with the nominee impacted your future, and be certain it is clear that you are a past or present student. Your signed letter of recommendation should be sent by November 22, 2021, at 11:59 p.m. MST following the unique link the nominee sent you.

Important Deadlines

  • Deadline for nominations: October 18, 2021, at 11:59 p.m. MDT
  • Deadline for materials to be completed by nominee: November 8, 2021, at 11:59 p.m. MST
  • Deadline for the nominee to request they or their institution become a member: November 8, 2021, at 11:59 p.m. MST
  • Deadline for signed letters of recommendation: November 22, 2021, at 11:59 p.m. MST
  • Awardees notification: March 2022

Still Have Questions?

Contact the NCWIT Academic Alliance Awards Manager, Kim Kalahar: academicawards@ncwit.org.

Online Information About This NCWIT Award

Find online information at www.ncwit.org/mauraward.

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